REGISTRATION AND ACCOMMODATION

Terms and conditions
Hotel accommodation


The conference is open to UITP Members (Full members, Associate and Academic Members, Prospective Members, Honorary Members, Personal Members and members of all UITP Commissions & Committees) and non-members. For further details about membership, please contact Marie-Béatrice Fabbri, Membership Administration Manager, marie-beatrice.fabbri@uitp.org

Included in your registration fee:

• Conference materials
• Access to all conference sessions and technical visits
• Electronic access to the speakers’ presentations through UITP E-Library (Mobi+)
• Lunches and coffee breaks as mentioned in the programme.
• Welcome reception on Wednesday 3 December and Official dinner on Thursday 4 December 2008

Accompanying persons are welcome to join the social events but are not allowed to enter the conference sessions.

Terms and conditions

• As soon as your registration form is received, an invoice will be issued on your behalf. A confirmation letter as well as your participation number will be sent out after receipt of the invoiced registration fees.
• Please note that the bank transfer is to be done at least two weeks prior to the event and that registration is assured only upon receipt of registration fees. If the payment is made just before the conference a proof or a letter of guarantee will be required on the spot. Registered participants whose payment is not complete will not be allowed to attend the event.
• In order to benefit from the preferential rate, the registration has to be sent and the payment has to me made before the rates’ deadline.
• Applicants who wish to receive an Invitation Letter for their VISA application are required to first pay their participation fee. Should the applicant not be granted his/her VISA, the participation fee will be reimbursed (not including bank costs) providing a written proof from your embassy or consulate. UITP will grant visa invitation letter up to four (4) weeks prior to the conference date. Within four (4) weeks from the conference date visa invitation letter cannot be guaranteed.
• If you cannot attend the conference we are happy to accept a substitute colleague at any time. In case of cancellation, we will deduct 50% of the according registration fee (less applicable bank charges) provided that your cancellation is received in writing by 20 October 2008 the latest.
• Please note that no deduction can be made after this date and the registration fee is still due, even in case of no show.
• The organiser –UITP– reserves the right to make amendments to the programme or any related activity.
• For organisational reasons, only one accompanying person per delegate is allowed. Accompanying persons cannot be fellow employees.
• Bank charges have to be supported by the participant.
• The registration fees are applicable to all participants of the conference, except speakers and session moderators. Payments are to be made in EURO.
• Hotel accommodation is not included in the registration fee.

Participants will have an electronic access to the speakers’ presentations through UITP E-library (Mobi+). CD-rom with all presentations will be available for purchase after the conference.

Please note that the CD-Rom will be offered to the delegates who register online.

Important note: Non-member participation fees and rules will be applied automatically to companies or organisations if, for any reason, the payment of their UITP membership subscription has still not been effected.

Save money: register and pay before 15 October 2008!

Registration fees

Hotel accommodation

Please note that hotel accommodation is not included in the registration fee.
All reservations must be sent to ‘Lausanne Tourisme & Convention Bureau’; either by:

Registering online: https://asp.artegis.com/lp/UITP/UITP08?1=1

By Fax: +41 (0)21 616 86 47 to the attention of Département Organisation

Contact for accommodation arrangements:

Département Organisation
Lausanne Tourisme & Convention Bureau
2 Avenue de Rhodanie
CP 49
CH-1007
Lausanne
Tel: +41 (0)21 613 73 16
Fax: +41 (0)21 616 86 47 
info@lausanne-tourisme.ch

‘Lausanne Tourisme & Convention Bureau’ will provide reservations for the following hotels. 
They will be allocated on a first come first serve basis. 

Rates are in Swiss Francs (CHF), on a per night per person basis, and include breakfast, tax and service charge. 

An additional “Tourist Tax” will have to be paid at the hotel (Depending on hotel category, the rate ranges from CHF 2.50 to CHF 3.40 per night per person):

Lausanne Palace & Spa (5 Star) Grand Chêne 7-9 1002 Lausanne www.lausanne-palace.com Executive Double Room: CHF 470 – Single use | CHF 510 – Double use

Hôtel De la Paix (4 Star Superior) Avenue Benjamin-Constant 5 1003 Lausanne www.hoteldelapaix.net Double Room: CHF 295 – Single use | CHF 345 – Double use

Fassbind Hotel Alpha-Palmiers (4 Star Superior) Rue du Petit-Chêne 34 1003 Lausanne www.fhotels.ch Double Room: CHF 225 – Single use | CHF 250 – Double use

Mövenpick (4 Star Superior) Avenue de Rhodanie 4 1007 Lausanne www.moevenpick-hotels.com Single and Double Room: CHF 315

Château d’Ouchy Place du Port 2 1006 Lausanne www.chateaudouchy.ch Single Room: CHF 270 Double Room: CHF 330 – Single use | CHF 390 – Double use

Best Western Hôtel Mirabeau (4 Star) Avenue de la Gare 31 1003 Lausanne www.mirabeau.ch Single Room: CHF 235 Double Room for double use: CHF 315

Tulip Inn (3 Star) Chemin du Cerisier 8 1004 Lausanne www.tulipinnlausanne.ch Double Room: CHF 170 – Single use | CHF 195 – Double use