REGISTRATION AND ACCOMMODATION

Online registrations are now closed. You may still register by fax or on site at the registration desks.

Terms and conditions
Hotel accommodation

The conference is open to UITP Members (Full members, Associate and Academic Members, Prospective Members, Honorary Members, Personal Members and members of all UITP Commissions & Committees) and non-members. For further details about membership, please contact Marie-Béatrice Fabbri, Membership Administration Manager.

Included in your registration fee:

• Conference materials
• Access to all conference sessions and the Workshop (Workshop limited to 50 participants)
• An electronic access to the speakers’ presentations through UITP E-Library (Mobi+)
• Lunches and coffee breaks as mentioned in the programme
• Official dinner on Thursday 8 October 2009

Participants will have an electronic access to the speakers’ presentations through UITP E-library (Mobi+). CD-rom with all presentations will be available for purchase after the conference. Please note that the CD-Rom will be offered to the delegates who register online.

If you are a student, you will need to provide a copy of your student card and a copy of your passport or identity card showing that you are not older than 30 years old. Those documents have to be sent together with your registration. Students will have to register by fax only.

Accompanying persons are welcome to join the social events but are not to enter the conference sessions.

Conference registration fees

Workshop registration fees

The access to the Workshop is free of charge for the delegates who register to the Conference.
Please note that registrations to the Workshop only are exclusively possible by fax.
The workshop is limited to 50 participants.

Terms and conditions

• As soon as your registration form is received, an invoice will be issued on your behalf. A confirmation will be sent out after receipt of the invoiced registration fees.
• Please note that the bank transfer is to be done at least two weeks prior to the event and that registration is assured only upon receipt of registration fees. If the payment is made just before the conference, a proof or a letter of guarantee will be required on the spot. Registered participants whose payment is not complete will not be allowed to attend the event.
• In order to benefit from the preferential rate, the registration has to be sent and the payment has to me made before the rates’ deadline.
• Applicants who wish to receive an Invitation Letter for their VISA application are required to first pay their participation fee. Should the applicant not be granted his/her VISA, the participation fee will be reimbursed (not including bank costs) providing a written proof from your embassy or consulate. UITP will grant visa invitation letter up to four (4) weeks prior to the conference date. Within four (4) weeks from the conference date visa invitation letter cannot be guaranteed. Please note that all costs relative to the sending of those documents are to be supported by the participant.
• If you cannot attend the conference we are happy to accept a substitute colleague at any time. In case of cancellation, we will deduct 50% of the according registration fee (less applicable bank charges) provided that your cancellation is received in writing by 04 September 2009 the latest.
• Please note that no deduction can be made after this date and the registration fee is still due, even in case of no show.
• The organiser, UITP, reserves the right to make amendments to the programme or any related activity.
• For organisational reasons, only one accompanying person per delegate is allowed. Accompanying persons cannot be fellow employees.
• Bank charges have to be supported by the participant.
• The Conference registration fees are applicable to all participants, except speakers and session moderators. Delegates who register to the Conference can participate in the Workshop free of charge (the workshop is limited to 50 participants). Please note that registrations to the Workshop only are exclusively possible by fax and do not allow access to the Conference sessions and its activities. Payments are to be made in EURO.
• Hotel accommodation is not included in the registration fee.

Important note: Non-member participation fees and rules will be applied automatically to companies or organisations if, for any reason, the payment of their UITP membership subscription has still not been effected.

Hotel accommodation

Hotel Registration Form (PDF)

Please note that hotel accommodation is not included in the registration fee. Delegates are kindly requested to make their booking directly with the hotel. Please don’t forget to mention UITP when making your reservation in order to benefit from the following negotiated rates:

Register by fax – Download the registration form (PDF)

Hotel Registration Form (PDF)