Manager Corporate Office & Regional Affairs

UITP
  • Brussels - Belgium

Deadline to apply: 

20/09/2017

UITP (International Association of Public Transport) is a passionate champion of sustainable urban mobility and is the only worldwide network to bring together all public transport stakeholders and all sustainable transport modes. We have 1,400 member companies giving access to over 18,000 contacts from 96 countries. Our members are public transport authorities and operators, decision-makers, research institutes and the public transport supply and service industry.

We are currently looking for a:    

Manager Corporate Office & Regional Affairs

 

Purpose of the role: managing the corporate office and supporting the regional department in a dynamic, international environment.

Job description

Regional Affairs

  • Daily follow up of administrative and legal matters concerning the operation of regional offices
  • Management of information on regional offices and their interactions (collection, update, diffusion)
  • Coordinating/updating calendar of all regional activities in order to optimize synergies and involvement of Brussels staff
  • Support for management of work programme

Corporate Affairs
Governance

  • Acting as point of reference for all aspects linked to governance of the association: by-laws, being in charge of the organization of our boards meetings (Policy and Executive boards) and General Assembly (coordinating with logistic team, agenda, follow up of action points with colleagues etc.)
  • Coordination with the President’s office (Spain)

Corporate office management

  •  Acting as first point of contact: dealing with correspondence and phone calls from our members and contacts, liaising with staff, suppliers, members
  • General administrative and logistic tasks with some support – in this respect, the person will supervise an assistant in charge of the following tasks (a.o):
    • Booking and arranging travels, transport and accommodations
    • Collating and filing expenses
    • Updating databases and filing systems when needed-Follow up of our VIP’s and honorary members
    • Typing, compiling and preparing reports, presentations and correspondence

Profile

  • Degree in Assistant management / Office management or equivalent
  • At least 5 years’ experience in a similar position
  • Fluent in English and French (written and spoken) – knowledge of other languages (German and Spanish or other ) is a real asset
  • IT literate
  • Very well-organised and able to deal with priorities
  • Proactive and able to take action
  • Discrete and diplomatic with very good communication skills and problem solving attitude
  • Eye for details, rigorous, punctual

Offer

  • Replacement (maternity leave and parental leave)
  • Starting date: ASAP
  • A competitive salary with a complete benefits package
  • This is a unique opportunity to join a fast-moving organisation and a truly multicultural environment!
  • Willing to travel as the position requires at least 2 travels/year (Europe)

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